Parents expect to see results for what they pay, but there is nothing to show them
The parent portal keeps attendance, coins, results and payment history open at all times. Trust is built without anyone having to request a report.
For private school principals
Private school management system — classes, schedule, payments and parent portal
A private school principal juggles academics, monthly payments and parent relations all at once. EduCoin brings them together on one platform: a class and student database, the lesson schedule and rooms, daily attendance, payment status and arrears, and a dedicated portal for every parent — plus a coin, ranking and reward system that keeps students engaged with their studies.
The problems it solves
Monthly payments run late and chasing them becomes an administrator's job
Reminders go out automatically by SMS or Telegram, and the list of outstanding payments is visible in real time on the principal's dashboard.
Daily attendance is on paper, so nobody knows how many days a child has missed
Attendance is marked per class in the app, parents are notified immediately, and the statistics build up over time.
The schedule and rooms live in Excel, and every change is shared by hand
The schedule and rooms are configured in the system, so a change is visible to everyone from one place.
Students do not do their homework and motivation is low
Coins are awarded for completed homework and correct answers, and exchanged for rewards. Rankings build healthy competition between classes.
The full picture only comes together by hand at the end of the year
Reports by class, teacher, expenses and annual profit sit ready inside the system.
What lands on the principal's dashboard
Classes and students
Every class, the students in it and the teachers assigned to it — in one list.
Schedule and rooms
The schedule is set by day pattern, with room availability shown alongside it.
Daily attendance
Present or absent is marked instantly, and the parent notification goes out automatically.
Payments and arrears
Monthly payment status, outstanding payers, expenses and annual profit.
Parent portal
Parents see their child's attendance, results, coins and payments for themselves.
Coins, rankings and rewards
Coins for homework, participation and punctuality — exchanged in the reward shop.
Frequently asked questions
What can a private school management system actually do?
It maintains your class and student database, sets up the schedule and rooms, collects daily attendance, tracks monthly payments and arrears, gives every parent their own portal, and motivates students through coins. All in one system — no need to buy separate software for each part.
Is there a separate app for parents?
Yes. The EduCoin School mobile app includes a dedicated parent portal showing their child's coins, attendance, results and payments. It works on iOS and Android.
We have several buildings or branches — does that work?
Yes, branches are added separately and each gets its own staff. Reporting comes out both per branch and combined.
Is our data secure?
Student data is stored under our privacy policy and belongs to the school alone. Staff are given different levels of access through roles. The full terms are set out in the privacy policy document on this site.
Do we have to pay to try it?
No. There is a 7-day free trial, and the demo requires no payment.
Book a demo for your school
A 7-day free trial. Our team helps you configure the system around how your school works.
Request a demo →